🏛️ What Actually Happened

• The Board originally consisted of 3 elected members
• In January, the Board expanded itself to 5 members
• Two new seats were created
• Those seats were immediately filled by appointment

So as of today:

• 1 seat → elected previously and now up for re-election
• 2 seats → newly created and filled without a community vote

📜 What the Governing Documents Say

The community’s governing documents establish that Board members are elected by the membership at the annual meeting, reinforcing that homeowner voting is the foundation of Board representation.

They also outline how decisions are made and formalized, including that:

“The action of a majority present at a meeting… shall constitute the action of the [governing body].”

Additionally, the documents reference structured processes for governance, including meetings, voting, and formal decision-making procedures.

While the Board may have authority to appoint individuals in certain situations, these provisions are generally understood to support continuity—not to replace the role of member elections.

⚖️ Why This Raises Concern

Board appointments are commonly used to:

• Fill unexpected vacancies
• Maintain continuity until the next election

That’s very different from:

👉 Creating entirely new Board seats and filling them without a vote of the membership

Because at that point, the question becomes:

👉 When do those positions get put in front of the homeowners for a vote?

📊 The Core Issue: Representation

HOA Boards exist to represent the homeowners.

Elections are the primary way that representation is determined.

When positions are filled by appointment—especially newly created ones—it’s reasonable for homeowners to expect:

👉 Those seats will ultimately be subject to a member vote

❓ The Key Question Moving Forward

👉 If two Board members were never elected by the community, when will those positions be opened for election?

And more specifically:

👉 Why would those seats not be included in the upcoming election alongside the expiring term seat?

🗣️ Why This Needs to Be Addressed Before the Meeting Is Set

The annual meeting has not yet been scheduled.

That means:

• Election details may still be finalized
• There is still time for clarification
• There is still time for homeowners to ask questions

Once the process is locked in, it becomes much harder to change.

📬 What Homeowners Can Do

If this matters to you, now is the time to speak up:

• Reach out to the Board or incoming management company
• Ask how many Board positions will be included in the election
• Ask how newly created seats are being handled
• Review the governing documents related to Board structure and elections
• Stay engaged as meeting details are announced

⚓ Bottom Line

👉 If two Board seats were created and filled without a vote, when will homeowners have the opportunity to elect those positions?

The governing documents emphasize that Board leadership is determined through member elections.

Clarity on this point helps ensure that the upcoming election reflects the voice of the community—not just internal Board decisions.